Vehicle Rental Terms & Conditions

1. Definitions

  • Company / Lessor refers to the vehicle rental provider.

  • Hirer / Customer refers to the person renting the vehicle.

  • Vehicle refers to the rented vehicle described in the rental agreement.

  • Agreement refers to the signed rental contract between the Company and the Hirer.

2. Eligibility & Driver Requirements

  • The Hirer must provide a valid driving licence issued by the appropriate authority.

  • The Hirer must provide accurate personal, contact, and address information.

  • The Hirer confirms they are legally permitted to drive and have no undisclosed driving disqualifications.

  • Only drivers approved and listed in the agreement may operate the vehicle.

Unauthorized drivers are strictly prohibited.

3. Booking & Rental Period

  • The rental period begins and ends on the dates and times specified in the agreement.

  • The Hirer agrees to return the vehicle on or before the agreed return time.

  • Late returns may result in additional charges.

4. Payment Terms

  • Rental charges must be paid in full as agreed.

  • A security deposit (example shown in agreement: £500 deposit) is required before vehicle release.

  • The deposit may be used to cover:

    • Damage

    • Late return fees

    • Fuel charges

    • Traffic violations

    • Any breach of agreement

The remaining deposit balance will be returned after vehicle inspection, subject to deductions.

5. Security Deposit

  • The security deposit is held as financial protection against loss or damage.

  • The deposit will be refunded once:

    • The vehicle is returned in acceptable condition

    • No additional charges are outstanding

  • The Company reserves the right to retain part or all of the deposit where applicable.

6. Insurance & Liability

The Hirer acknowledges and agrees:

  • The Hirer accepts responsibility for any damage caused during the rental period.

  • The Hirer may be liable for insurance excess in the event of damage, accident, or loss.

  • The Hirer confirms all information provided for insurance purposes is accurate.

Failure to comply with insurance requirements may result in full liability for damages.

7. Vehicle Condition & Responsibility

By signing the agreement, the Hirer confirms:

  • The vehicle was received in acceptable condition.

  • The Hirer is responsible for the vehicle until it is returned.

  • The Hirer must take reasonable care of the vehicle.

The Hirer accepts full liability for:

  • Damage

  • Theft

  • Loss

  • Negligence

  • Misuse

8. Prohibited Use

The vehicle must NOT be used:

  • By unauthorized drivers

  • For illegal purposes

  • For racing or competitive use

  • Under the influence of alcohol or drugs

  • In violation of any traffic laws

Violation may result in termination of agreement and full liability.

9. Damage, Loss, and Repairs

The Hirer is responsible for:

  • Any damage occurring during the rental period

  • Repair costs not covered by insurance

  • Administrative and recovery costs

The Company reserves the right to charge accordingly.

10. Fuel Policy

  • The vehicle must be returned with the agreed fuel level.

  • Missing fuel will be charged at the Company’s applicable rate.

11. Return of Vehicle

The Hirer must return the vehicle:

  • On time

  • In the same condition as received (fair wear and tear excepted)

  • With all supplied equipment

Late return or failure to return may result in additional charges and legal action.

12. Charges & Additional Fees

Additional charges may apply for:

  • Late returns

  • Damage

  • Cleaning

  • Fuel shortages

  • Violations of agreement

Failure to make payment may result in:

  • Immediate termination of agreement

  • Legal action

  • Additional recovery costs

13. Termination of Agreement

The Company reserves the right to terminate the agreement immediately if:

  • Terms are violated

  • False information is provided

  • Vehicle is misused

The Hirer remains responsible for all charges and liabilities.

14. Hirer Declaration

By renting the vehicle, the Hirer confirms that:

  • All information provided is true and accurate

  • They accept full responsibility under this agreement

  • They agree to comply with all Terms & Conditions

15. Liability Acceptance

The Hirer accepts full liability for any damages caused to the vehicle during the rental period.

16. Legal Compliance

This agreement is governed by applicable local laws and regulations.